Child Check-In (staff)

Child Check-In keeps children safe on Sunday: families check in, every child gets a name tag, and only the person holding the matching parent tag can collect them. Everything lives under one menu item, with ten pages in this order:

Listing

Today's dashboard: counts, quick actions and every child's status.

Check-In/CheckOut

The station you run at the door to check children in and out and print tags.

Children

Every child's record — class, room, security code, allergies and guardian.

Classes

Each class with its room, age group, teacher and capacity.

Lessons

What each class is learning, with attachments you can send to parents.

Teachers

The people who teach or help in each class.

Room

The rooms children meet in.

Age

The age groups you use to sort children into classes.

Audit Logs

A record of every check-in, pre-check-in and check-out.

Printer Settings

Your label printer sizes so tags print correctly.

Use this page to see at a glance how many children are in, who is still pending and who has gone home.

The top shows today's counts: checked in, pending, checked out and teachers. The Quick Actions card lets you:

• Check In Child — jump straight to the station.
• Export Attendance — download today's list.
• Alert All Parents — send every parent an SMS and email at once, for example if you need to evacuate.
• Reprint All Tags — print every tag again.

Below, filter the list by Pre-Checked In, Checked In, Pending or Checked Out, or search by name, code or parent. Classroom status shows how full each class is — select View to open that class.

This is the screen volunteers use at the door on Sunday. It checks children into today's service and prints their tags.

1. 1Check the service shown at the top is the right one. If there are two services today, select Switch Service and pick the other one.
2. 2Choose how to find the family (see the four options below).
3. 3Tick the children who are here today — leave out any who didn't come.
4. 4Choose who may collect them. The parent is the authorised contact by default; you can pick another guardian, for example the other parent.
5. 5Select Confirm Check-In, choose your printer and orientation, and print.
6. 6Hand the parent tag (with the family code) to the parent and stick a name tag on each child.

Mobile QR Scan

For families who pre-checked in from home: scan the QR code on the parent's phone and their details load automatically.

Kiosk / Code

Type the parent's name, the child's name or the child's security code.

New Registration

For a family visiting for the first time — see the next section.

Existing Member

Type the parent's name to list their children, then tick who is attending.

Use this when a family has never been to your church before, so they aren't in the system yet.

1. 1Enter the guardian's name, email address and phone number.
2. 2Add each child: name, age and class. Select Add Child for more children.
3. 3Tick any allergies, or type a custom one, and add medical notes if needed.
4. 4Select Confirm Registration — the parent tag and each child's tag print straight away.

At pickup, the parent tag proves who may collect the child.

1. 1Ask the adult for their parent tag.
2. 2Find the child and confirm the security code on the tag matches the child's code.
3. 3Select Check Out. You can also check out from Listing or Children.

Every child in the church has a record here, showing their class, room, security code and any allergies. Parents can update allergies from their side too.

1. 1Find the child — filter by status (pre-checked in, checked in, pending, checked out), class or age, or search.
2. 2Select View to see the child's info, name tag, QR code and full check-in history, or to alert the parent.
3. 3Select Edit to change the guardian, class, name, allergies or medical notes.
4. 4Select Save Changes.

A class is a group of children of a similar age, with its own room, teacher and maximum number of children.

1. 1Select + Add.
2. 2Enter the class name.
3. 3Pick the Room and Age group. Missing one? Select Add Room or Add Age right there.
4. 4Pick the Teacher, or select Add New Teacher.
5. 5Enter the Capacity — the most children the class can hold.
6. 6Select Save Class.

Select any class on the left to see its capacity, how many are checked in, pending and checked out, and the children enrolled. From there you can Export Roster, Alert Parents, or edit and delete the class.

Teachers add what each class is learning, so parents know before or after Sunday.

1. 1Select + New Lesson.
2. 2Enter the Title (for example, David and Goliath) and the Date.
3. 3Pick the Class.
4. 4Write a Summary of what you'll teach.
5. 5Under Lesson Material, upload a PDF, slides, Word document or image if you have one.
6. 6Select Save Lesson.

Open the saved lesson to share it:

• Send to Parents — notify every parent in that class now (for example, "this is what we taught today").
• Advance Notice — send it ahead of time, for example on Friday before Sunday.
• Mark as Complete — once the lesson has been taught.
• Edit or Delete at the top right.

Keep a record of everyone who teaches or helps with children, so you can assign them to classes.

1. 1Select + Add.
2. 2Upload a profile photo if you like.
3. 3Enter the name, designation (for example, Key Stage 1 Teacher), qualification and years of experience.
4. 4Enter their email, phone number and joining date, and a short introduction.
5. 5Select Save.

Select a teacher to see their profile. Use the pencil to edit and Update Teacher, Deactivate when they no longer teach (they move to the Inactive tab), or the bin to delete.

Add every room children meet in. A big class can use more than one room, for example Room 1 and Room 2.

1. 1Select + Add Room.
2. 2Type the room name and save.
3. 3Use the pencil to rename a room or the bin to delete it.

Age groups (for example 4–5 or 13–14) decide which class a child belongs in.

1. 1Select + Add Age.
2. 2Enter the age range and save.
3. 3Use the pencil to change a range or the bin to remove it.

Every check-in, pre-check-in and check-out is recorded here — who did it, when, and which code was used. Automatic midnight check-outs appear too.

1. 1Filter by Service Date, Child, Parent, security Code or Performed By.
2. 2Select Search.

Two printer presets come with every church (portrait and landscape). Adjust them, or add your own, until your tags print correctly.

1. 1Select the pencil beside a printer, or + Add Printer.
2. 2Enter the printer name, Width, Height, Unit and Orientation (Portrait or Landscape).
3. 3Check the Live Preview of the tag.
4. 4Select Update Printer, then Save All Settings.